Report Approval Form

By submitting this form, you confirm that you have checked that this report meets Certex requirements and you approve/not approve this report as Certification Manager. Refer to the Mgmt Checklist - Approval on OneHub for details.

Job Number

Company Name

Report File Name

Auditor

Has the scope of the management system/ certification been confirmed including the below?

Name of the entity/entities | Sites | Description of services/activities

Has the profile of the organisation been confirmed including the below?

risk/complexity | effective number of personnel

The report easy to understand and well presented

Spelling, grammar | Format/ layout | Paragraph numbering etc

The report contains sufficient information on the below

Information to show whether or not all requirements are met | Information to show the audit plan was followed | Evidence of what was sighted eg dates, references, results etc

The author of the report has adequately done the below points.

Made a clear recommendation | Supported recommendation with findings | Shown good judgement and reliability

The organisation’s processes have been clearly articulated

The SPRCE Structure has been used

Situation described (context, circumstances etc) | Processes (inputs, activities and outcomes defined, integrated QSE) | Risks (difficulties in achieving intended outcomes) | Controls (procedures, training, audits/checks, testing, responsibilities, supervision etc) | Effectiveness (outcomes monitored, objectives met etc)

The auditor has demonstrated the audit has been conducted in sufficient depth to gain a reasonable understanding of the level of systematic conformance to the specified requirements

Are the processes sufficiently integrated across quality, safety etc?

Any issues/NC's have been fully explained in the report

If no NC, answer NA

The issues/NC's have been clearly explained so they can be addressed by the client and checked for resolution by admin

If no NC, answer NA

Any previous non-conformances have been properly addressed in the report and closed out

If no NC, answer NA

Have issues/ NCs been addressed as findings, not instructions?

There is sufficient detail included on the key areas below

Non-conformance/corrective actions | Internal audits | Management reviews | Objectives | Improvements

For EMS & OHS Audits, have the below been completed?

Is legal compliance demonstrated? If not, has a plan been implemented? | Have required personnel attended the Closing meeting?

Is the management system common/ integrated across sites and activities in scope?

Report Approval Decision

Report Comments

Actions/notes for admin

Approval Date

Certification Manager Name

Report Not Approved Form

Complete this form to update Certex Admin on the status of a report that is not approved and needs to go back to the auditor for changes/more information.